Officer Positions

To run for an officer position you must be an active member (or on
your way to being active for the current semester). This means you must have paid dues
and must earn twelve points by the end of the semester. You can check the
number of points you have by clicking on the membership tab and scrolling to
the bottom.

If you have any questions please email aggieguideandservicedogs@gmail.com.

Our officers are a group of hard working individuals, and they all have
different jobs. Below are brief job descriptions and requirements, as well as
some recommended skills or items to have from past officers in that position.
Every spring all of the officer positions go up for re-election, but to apply
to be an officer you need to be an active member.

 

By running for an officer position you are agreeing to fulfill
the following
:

  • Attend all AGS events.
  • This includes general meetings every other week, officer meetings the weeks in between, socials and fundraisers once a month, and on-campus events.
  • Arrive to 15 or 30 minutes early to meetings and fundraisers
  • Wear your polo and nametag to all meetings
  • Represent AGS positively both during and outside of AGS events.

 

President

  • Requirements- Must have been an officer the term before elections.

  • Recommended- Be an avid planner who thinks ~a month in advance.

  • Election held by the officer team in March.

  • Oversee AGS activities and functions.

  • Run officer meetings.

  • Ensure that all officers complete their duties correctly and on time.

  • Coordinate officers’ schedules.

  • Run the general meetings.

  • Manage and respond to emails regarding community organizations.

  • Meet with Dr. Blue.

  • Write Thank You notes.

 

Senior and Junior Trainer Supervisor

  • Requirements- Finished and passed Potential Trainer Training, have an extensive knowledge of positive reinforcement dog training, LOVE AGS and the puppy training program- you are ALWAYS on call!!

  • Preferred/Recommended-Have trained (and finished training) an AGS dog, or at least have been an active puppy sitter, have been a previous officer so that you understand the inner workings of AGS.

  • Best suited for- those who have great time management/organizational skills and who can tolerate high levels of stress.

  • This is a HUGE job and CRITICAL to the program. If the Trainer Supervisors are not on top of the ball and VERY responsible, the AGS program will not work very well for the entire year, and probably the years after because they will have set a bad example.

  • It is the most work/time consuming of all the positions.

  • Elected in February by current officers.

  • Technically Senior is more in charge/ responsible but they are usually treated as equals.

  • Work together with Senior/Junior to coordinate AGS puppy training and sitting program.

  • Conduct the Potential Trainer classes, shelter hours, clicker tests, manual tests, interviews, home inspections, and have the final say on a potential trainers' skill and whether or not they get a puppy.

  • Monitor progress of dogs-in-training and offer helpful suggestions to trainers.

    • This includes reading and responding to weekly and monthly reports, jacket testing puppies, planning and leading training outings twice a month and constantly evaluating each dog's suitability for the program

  • Temperament test puppies to bring into the program.

  • Find secondary placement for graduated dogs and "career change" dogs if necessary.

  • Plan and coordinate Campus Trainings twice a month.

    • Provide feedback to Potential Trainers.

  • Determine and handle all emails regarding puppies, service dog inquiries, and training.

  • Maintain puppy supply inventory.

 

Trainer Liaison

  • Preferred- Be a current or past trainer.

  • Elected in March by current officers

  • Trainer Liaison must be level headed, reliable, and ORGANIZED.

  • Find Veterinary sponsors for AGS dogs and maintain communication on AGS's behalf with local veterinarians.

  • Make Vet Sponsor thank you plaques for each dog.

  • Research and compile a list of breeders that are suitable donors for AGS puppies.

  • Contact breeders about donating puppies to the AGS program.

    • Set up temperament testing of suitable litters.

  • Represent AGS in a positive manner to donors.

  • Order and deliver graduation certificates and trophies.

  • Make and hand out AGS trainer and dog ID cards.

  • Order and hand out AGS dog tags.

  • Keep breeders and vet sponsors updated on AGS dogs when necessary.

  • Assist the Trainer Supervisors with various tasks and duties such as temperament testing.

  • Handle paperwork for puppies to live in dorms.

  • Respond to emails regarding puppies/donations.

 

Director of Administration

  • Recommended- Organization is key! It also helps to know something about handling bills, money, and managing multiple bank accounts.

  • Must have been a previous officer the term prior.

  • Handling the money! At any given time we have 6-7 separate bank accounts with the student organization finance center, each with a specific purpose. You handle all reimbursement and judge the fiscal capabilities of the organization. This is the bulk of the position, but do not underestimate its time commitment.

  • Balance and reconcile all of the accounts each month.

  • Manage Marketplace account, distribute membership t-shirts, and other merchandise.

  • Meet with Dr. Blue, and sometimes president/supervisors, regarding finances.

  • Create a budget for AGS events & meetings for officers to follow.

  • Keep a tab on all donations/sponsorships, and make sure Thank You notes go out promptly.

 

Director of Communications

  • Recommended- Anyone can apply, it's a good first time position. Computer skills are important. Knowing how to run/manage a website is recommended but not necessary, as long as you are computer savvy and can problem solve and figure things out on the run.

  • Design skills are also appreciated, the website needs to look neat and professional.

  • Send out announcements over the list-serv. This is done anywhere from one to three times a week and is vital to the members. You have to compose messages and send them out in a timely manner so that members receive them on time.

  • Manage the e-mail account, which means check it daily for any e-mails, and then respond to them in a timely and professional manner, or forward them to those who can do so.

  • Also keep up the list-serv email addresses, entering all new ones and deleting those who ask to be removed.

  • Update and maintain AGS website- this is done weekly if not more often so that it reflects current events. (Can be up to 3 or 4 hours a week just doing that, but it's usually more like 1.) It must look professional and must have good grammar and spelling.

  • Run the Facebook page and adjust members of it accordingly by active membership each semester.

  • Manage the facebook fan page with current pictures, dogs, and events for the public.

  • Document all events (pictures) and make a scrapbook at the end of the year.

 

Director of Fundraising

  • Recommended- You will be representing AGS to a lot of companies, so you need to be able to represent AGS in a professional manner. Also a decent starting officer position.

  • Set up monthly profit shares at restaurants.

  • Organize and get campus approval for themed monthly on-campus events.

  • As a team with event co-chairs, make decorations for the on-campus events.

  • Come up with fundraising ideas and opportunities, be prepared to change and modify those plans during the semester, and present ideas at officer meetings for approval and discussion.

  • Set up fundraisers, and manage all major aspects of the event. This includes purchasing supplies,

           establishing a location, managing assistants for the event, dealing with sponsors of fundraiser, publicizing the event, and thanking participants of the event.

  • Keep track of the money raised during the event.

  • Transfer all money to the Director of Administration immediately to be deposited. Turn in all receipts from purchases made for the event. You will be reimbursed for these expenditures.

  • Be able to store all AGS fundraising inventory or have someone store the items for you. All stored items pertaining to your duty are your responsibility, regardless of their location.

 

Director of Programs

  • Recommended- You must to be able to talk to speakers, members, and other organizations in a professional manner. You must represent AGS well when talking to them. Must be able to speak in front of crowds and command a presence as a public speaker. Highly suggested that you’ve held an officer position before.

  • Contact possible speakers and organize the speaker schedule for the year.

  • Suggest presentation ideas for speakers and keep in contact with speakers for updates.

  • Make the PowerPoints for the meetings.

  • Coordinate and give community presentations and programs.

  • Write thank-you notes and give t-shirts to speakers, donors, etc.

  • Remind the officer team if condolences need to be made for any special scenarios.

  • Keep in contact with the trainer team regarding the PowerPoint.

  • Record detailed officer notes at meetings and send them to the officers and Dr. Blue.

  • Write and distribute AGS Christmas cards.

  • Assist other officers when needed.

 

Director of Publicity

  • Required - Go to campus trainings to provide the Sign-In sheet for members attendance.

  • Recommended- You should like writing things and have a general idea how to use a word processing platform to create the PawPrint! You also need good grammar and spelling skills; many people will be reading what you write. This is a good starting officer position.

  • Write and print off the Paw Print newsletter for general meetings.

  • In charge of keeping record of attendance at all AGS related events.

  • In charge of collecting receipts from profit shares.

  • Maintain a list of active members.

  • Keep the tri-fold up to date.

  • Make/update the AGS brochure when needed.

  • Make/update AGS business cards when needed.

  • Make any flyers to promote AGS events or new incoming puppy trainer teams.

  • Promote AGS events through local media if needed.

  • Assist other officers when needed.

 

Director of Event Co-Chairs

  • MUST have the funds to pay for the food and drinks, etc, at the meetings and events. This can cost upwards of $200 at times. The reimbursement process can take 2-3 weeks. So you need to have the cash to spare to take care of that.

  • Co-chairs may take turns, handling one general meeting a month each, to spread out financial responsibility.

  • Don't be a procrastinator. If you don't get food and event things taken care of in a timely manner, AGS suffers. This is a decent starting officer position.

  • Have lots of ideas for events that AGS could do, within a reasonable budget. Have the budget planned out, as it needs pre-approval from Dr. Blue and Director of Administration.

  • Assist the Directors of Fundraising and Programs in the planning and implementation of fundraising and educational events.

  • Setup and coordinate monthly socials.

  • Plan, prepare for, and organize all other AGS events including celebrations, banquets, etc. This involves making reservations, and getting food and drinks.

  • Schedule, plan for, and organize to have an AGS booth set up at public events (ex. MSC Open House, Vet School Open House)

  • Contacting different food vendors to compare prices and finding the best deal for AGS, and then making sure that it will be ready on time.

  • Getting the food and drinks to the meeting and setting it up.

  • Have a means of transportation and storage. You have to pick up the food and drinks for the meetings beforehand, and have to bring it all in your vehicle. Ensure that there is room for everything or some other way of getting it there without relying on other officers unless they have agreed to it beforehand. Have room to store the AGS coolers.

  • Take photos at all the event!

 

Please email us at aggieguideandservicedogs@gmail.com to find out about open positions!